Digital scanning is the first step where we create the digital version from a printed document. A common technology to use is a non-destructive scanner equipped with high-resolution digital imaging sensors to recognize characters using optical character recognition (OCR). After digital scanning, further processes are metadata recording, indexing, and cataloging.
Digital Assets Management
Unlike physical documents, digital assets require more treatments in terms of access control. It is how we define who can access a digital material, at which geographic region the digital content will be accessible, etc.
We can also put a watermark on digital collections and encrypt the contents on the storage or during delivery over the Internet.
Once available in digital format, people can search and explore your digital catalog from your website, mobile app, and/or social media.
The Ecosystem of Information Management
When we digitize a printed material into a digital format, we do not only preserve its contents, but also we have created the ecosystem of information management.
It is how we store digital information, how we access and discover the information, how we distribute information, and how we share information through digital channels (web, email, mobile, and social media).
Why to Digitize Printed Documents?
Once available in digital format, people can consume it in many ways:
- For organizations, digital assets would be relevant for your e-learning system where participants can learn topics from their desktop/laptop/mobile device.
- For academic institutions, digital assets will enable information access for your academicians, staff, and students.
- For regulation-strict sectors (e.g. financial services, aviation, and healthcare), it is to preserve digital information into archival system.
- For mobile workers, digital information will enable remote working and collaboration at any place and anytime.